Accounts Receivable Specialist

POSITION OVERVIEW:

The Accounts Receivable Specialist at Greython Construction is responsible for managing and overseeing the Company’s receivables. This role involves ensuring that all invoices are accurately prepared and sent to customers in a timely manner. The Accounts Receivable Specialist monitors incoming payments, follows up on overdue accounts, and resolves any billing discrepancies.

Working closely with Project Managers to verify the accuracy of billing information and ensuring that all project-related expenses are correctly invoiced is imperative for the success of the Accounts Receivable Specialist. They must maintain detailed records of all transactions and update the accounts receivable ledger. Reports must be prepared regularly on the status of accounts and outstanding balances, providing insight to upper management for decision-making. Strong communication skills are essential, as this role involves frequent interaction with customers to address payment issues and to negotiate payment plans if necessary.

The ability to analyze financial data and identify trends is important for maintaining the financial health of the Company. The Accounts Receivable Specialist must be detail-oriented, organized, and capable of managing multiple tasks and deadlines. They play a crucial role in ensuring the Company cash flow remains steady by promptly collecting payments. This position requires a good understanding of accounting principles and practices and is a vital part of maintaining financial stability at Greython Construction.

The Accounts Receivable Specialist at Greython Construction is responsible for managing and overseeing the Company’s receivables. This role involves ensuring that all invoices are accurately prepared and sent to customers in a timely manner. The Accounts Receivable Specialist monitors incoming payments, follows up on overdue accounts, and resolves any billing discrepancies.

Working closely with Project Managers to verify the accuracy of billing information and ensuring that all project-related expenses are correctly invoiced is imperative for the success of the Accounts Receivable Specialist. They must maintain detailed records of all transactions and update the accounts receivable ledger. Reports must be prepared regularly on the status of accounts and outstanding balances, providing insight to upper management for decision-making. Strong communication skills are essential, as this role involves frequent interaction with customers to address payment issues and to negotiate payment plans if necessary.

The ability to analyze financial data and identify trends is important for maintaining the financial health of the Company. The Accounts Receivable Specialist must be detail-oriented, organized, and capable of managing multiple tasks and deadlines. They play a crucial role in ensuring the Company cash flow remains steady by promptly collecting payments. This position requires a good understanding of accounting principles and practices and is a vital part of maintaining financial stability at Greython Construction.

ESSENTIAL FUNCTIONS/RESPONSIBILITIES:

• Prepare and send accurate invoices to customers based on project milestones and contract terms

• Familiarity with construction and AIA requisitions

• Track incoming payments, ensuring they are recorded accurately and efficiently

• Follow up on overdue accounts and communicate with Customers to resolve payment issues

• Reconcile accounts receivable ledger and ensure all payments are accounted for and properly posted

• Verify billing information with Project Managers to ensure accuracy and completeness

• Maintain detailed records of all transactions and update accounts receivable system regularly

• Prepare reports on the status of accounts and outstanding balances for management review

• Prepare financial statements by providing necessary accounts receivable data

• Collaborate with finance team to ensure accurate and timely financial reporting

• Address customer inquiries regarding invoices and payments, providing professional customer service

• Negotiate payment plans with clients when necessary to facilitate timely collections

• Ensure Company is in compliance with financial policies and procedures related to billing and collections

• Support internal and external audits by providing necessary documentation and information

• Continuously look to improve accounts receivable processes to enhance efficiency and accuracy

• Assist accounting and other departments with other tasks as necessary

EDUCATION AND EXPERIENCE REQUIREMENTS:

• High School Diploma or GED

• Associate’s Degree in Accounting, Finance, or related field preferred

• Bachelor’s Degree in Accounting, Finance, or related field not required, but could be advantageous for career development

• 1–3 years of Accounts Payable experience, preferably in a construction or related industry

• 1–3 years of accounting software; QuickBooks, SAP, SAGE, or other Enterprise Resource Planning (ERP) system

KNOWLEDGE | SKILLS | ABILITIES REQUIRED:

• Ability to adjust to changing processes and procedures in a dynamic industry and evolving organization

• Efficiently prioritizing tasks to meet deadlines

• Skilled in addressing and resolving payment-related issues

• Knowledge of multi-state and/or country tax regulations for handling payments in multiple states and countries

• Capability to identify and resolve accounting related issues promptly

• Ability to manage multiple tasks and deadlines efficiently

• Attention to detail to ensure accuracy in invoice and payment processing

• Confidentiality to ensure Company documents and information remains private

PHYSICAL REQUIREMENTS:

• Ability to lift and carry items up to 25 pounds

• Read and interpret documents, computer screens, and other written materials

• Proficiency in typing and data entry, with ability to use keyboard for extended periods

• Ability to sit at a desk for prolonged periods

• Ability to reach overhead and below the waist, occasional bending and stooping, and perform repetitive tasks

• Adhere to requirements to work in an office environment

• Ability to work in an office setting, and potential need for jobsite/vendor/other visits as needed

IT REQUIREMENTS:

• General knowledge and understanding of Microsoft Office technology

• Record and reconcile incoming payments using QuickBooks Online and/or Sage Intacct, or similar accounting-based software

• Accounting software or other Enterprise Resources Planning (ERP) systems

• Procore knowledge a plus

• General ability to utilize cellular phone/Laptop/iPad or tablet for work

• Drop Box or similar shared drive knowledge